Document preservation is a significant component you can find out more of your firm’s compliance construction. Whether the clients happen to be demanding usage of their data, you’re facing an IRS exam or an Equal Employment Prospect Commission say, or fixing a worker’s comp concern, it is essential to currently have a centralized, organized and simply accessible record of the details you have in file. This is actually best way to stop potential legal issues.
Developing a strong document preservation policy can be described as complex job. The key is to be capable of establishing a comprehensive workflow that includes the capacity to categorize and organize paperwork based on their importance, determine document classes (such when financial docs, client data and staff files) and identify the appropriate timeframes for each category.
Your firm’s policies should include process for storing, disposing of and retrieving files. In addition , a clear and consistent identifying convention need to be used for almost all documents. This makes it easier to apply and impose document preservation guidelines across your business.
Finally, your document storage must be secure, international and cost effective. Using a cloud-based system is an effective way to ensure compliance with document preservation guidelines, keep version control and increase accessibility and traceability of data.
The FutureVault protected Digital Burial container platform is a solution which will help your organization meet—or even exceed—document preservation requirements even though saving you time and money. To learn more about the way you can help, let us know today! DR4 (Data Residency, Document Preservation, Disaster Restoration and Info Redundancy) is definitely our information security and compliance framework that allows firms and advisors to exceed regulatory requirements.